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FOIA Administrative Support

FOIA Administrative Support
Essential Job Functions: 
  • Perform data base entry, maintenance and basic administrative functions such as document scanning, conduct research related to the FOIA, organize electronic records, create labelled case folder and maintain network folders
  • Enter requests, responsive records and supporting documents into the FOIA database and tracking system
  • Maintain a log to track requests for responsive records and send reminders to program staff when response is not provided within the designated timeframe
  • Identify information owners, collaborate with internal and external offices, and refine requests in a manner that will fulfill the requestor’s intended purpose 
  • Access, input, search, manipulate, retrieve, and output data and information using the internet, email, computer database software, computer operating systems and software applications
  • Prepare summaries and indices of redactions and withholdings, provide accurate page-counts and collation of paper files and draft transmittal correspondence under supervision of team leader as needed
  • Use automated tool to manage and report on cases to leadership of the FOIA office
  • Research problems and review issues related to FOIA requests, clarify issues and evaluated the need for additional information
  • Identify and apply appropriate FOIA exemptions for non-releasable information
  • Reviews outgoing FOIA responses to ensure proper coordination and compliance with FOIA regulations
  • Initiates personal contact with requesters for clarification of request as required and discuss availability of documents, as appropriate 
Essential Job Requirements:  
  • Required Knowledge/Experience:
    • Ability to work in a fast-paced, demanding environment
    • Excellent organizational skills and strong attention to detail
    • Ability to prioritize duties based on shifting demands
    • Strong analytical and problem-solving skills
    • Excellent verbal and written communication skills
Preferred Knowledge/Experience: 
  • Department of Justice or American Society of Access Professionals (ASAP) specialize training
  • FOIA Xpress ADR experience is strongly preferred
  • FOIA Xpress is strongly preferred
Clearances Required:
  • Active DoD Secret
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